For example, you might have both Google Calendar and Microsoft 365. Sometimes people have complicated scenarios where they are dealing with multiple calendars from different vendors. It’s not like doing a mail merge with Microsoft Word and having a wizard to guide you through each step. I find that using the overlay option is the best because it’s faster and doesn’t require a file import. Right-click the calendar and select Delete Calendar from the menu.Īs you’ve seen, there are two distinct ways to combine calendar events in Microsoft Outlook.Select the calendar you wish to delete.If you’re not comfortable with deleting it, you can hide it instead. The last step is to delete your secondary calendar. Review your main calendar to make sure it shows entries from both calendars.Confirm the listed action and click Finish.In my case, I’m importing this file into the current folder, which is the calendar I selected. ✪ Outlook will add some calendar entries under My Calendars. In my case, I chose not to import duplicates because I knew I had some on my main calendar. In the Options section, select the radio button that suits your needs.In the File to import: section, make sure the.In the Import a File dialog, select Outlook Data File (.pst).In the Import and Export Wizard, select Import from another program or file.From the Open panel, select Import/Export.The other calendars should be deselected. Select your main calendar under My Calendars.Part 2: Import File into your Main Outlook Calendar As you might expect, the process is similar. The next process is to import this file into my main calendar. The above process exported my “Classes” calendar to a new PST file.
#IMPORT ICAL TO OUTLOOK CALENDAR PASSWORD#
Enter your Outlook password if prompted.In the Options section, select Do not export duplicate items.Note the exported calendar file name and path.In my example, this will be a subfolder called Classes. In the Export Outlook Data File dialog, select your calendar folder location.In the Export to a File dialog, select Outlook Data File (.pst).In the Import and Export Wizard, select Export to a file.From the Open pane, select Import/Export.From the File menu, select Open & Export.I would rename them to indicate these are test versions. ✪ If you want to test out this process first, you can make copies of the calendars you wish to merge. In this scenario, I’m using Outlook for Office 365, and I’ll be merging a “Classes” calendar with my “main” calendar. These calendars will show under their respective tabs, as shown below. You can verify if you have any of these calendar types by going to File | Data Management. Removing these calendar types may impact other users who have subscribed or have links to them. ⚠ This process works well for calendars you create, but you should verify if you have any internet calendars or published calendars. Unlike overlaying, merging calendars is more involved and quirky. The workaround is to export the secondary calendar and import it into your main calendar. Microsoft Outlook doesn’t provide a menu option that seamlessly “merges” or “combines” calendars. Another reason is some calendars are “read-only,” and I can’t edit the information. One reason is some syncing programs fail to sync multiple calendars to my phone. Sometimes, I want to combine two Outlook calendars. You’ll need to hover over each item to check the details. While this is a convenient feature, Outlook won’t inform you of overlapping events. You’ll probably want to hover over calendar events to get details such as End times and Reminder notices. The colors correspond to the ones you set for each calendar. Each calendar event will be colored to show its origin. The result will be a layered calendar showing all your combined events for the desired time-frame. Repeat this step if you have more calendars to overlay.Right-click one of the checked calendars.Check two or more calendars you’d like to overlay.Pin Overlaying my calendar with classes & US holidays Click the > to expand your Folder pane.Click the Calendar in the Navigation pane.This layered method is the easiest way to see all your events without having to do imports and exports. Instead, you want to layer one on top of another. Let’s start with a common scenario where you want to view multiple events from different calendars, perhaps to find an “open time.” In these situations, you don’t want to permanently combine your main calendar with your favorite sports team calendar, etc. Hand-Picked Microsoft Outlook Tutorials.Part 2: Import File into your Main Outlook Calendar.